Published on November 16th, 2020 | by Sunit Nandi0
How Technology Affects Productivity in the Workplace Today
Technology has changed how businesses operate. It has transformed the workplace and streamlined day-to-day activities. It has changed how people interact and it has improved levels of productivity. Technology is what companies are using to scale business growth.
In today’s world, employers are frequently on the search for innovative technologies. They want tools that are less distracting for their employees and more profitable for their company. They want tools that can be easily integrated into their systems. Companies prioritize efficiency in their operations and continually search for the best technology for the job.
This article will discuss the five ways that businesses use technology and how it affects productivity in the workplace.
Technology Creates Opportunities for Remote Work
Workplaces have evolved. Unlike traditional workplaces requiring everyone to work from the office, current businesses are now embracing remote work. Disruptions such as the COVID-19 pandemic have made businesses realize the importance and necessity of work-from-home opportunities.
While not every business can operate remotely, the concept fits for most of the trades. Technologies have made it possible to deliver projects from the comfort of your couch. Video conferencing tools, like Zoom, have enabled employees to collaborate and share helpful information.
Technology has also brought about employee monitoring tools. Tools such as Time Doctor can record screen time, mouse activity, or even GPS location. With such tools, it is now easy for companies to measure each team member’s productivity level. Better still is how these tools have reduced the level of procrastination among employees.
As technology continues to create better opportunities, it’s also important to learn how to effectively work remotely. Successful remote workers have rules they swear by. They have tricks that ensure increased productivity throughout the years.
If you are new to remote work, here are some tips you can apply to remain productive:
Choose a Designated Workplace
Pick a specific area in your home where you can get work done. A designated area gets you in the mood to complete projects. It also offers privacy that’s necessary when you want to concentrate on your tasks.
When choosing a work area, consider a room that’s well lit and preferably, with a lot of natural light. A welcoming environment will motivate you to stay focused and quickly tackle any obstacles.
Create a Schedule
It’s easy to get lost in all the freedom that comes with remote work. It’s common to lose focus if you don’t have a supervisor hanging around your work area throughout the day. At the start of remote jobs, it’s challenging to plan on when and how to tackle your work.
To maintain a consistent routine, create a schedule you are sure to stick to. Take into consideration your chores, rest, and social events that will break up your day. Consider the time of day that you are most productive and dedicate your most difficult tasks to that segment of time. Better still, set up a Google Calendar that reminds you of when to start and complete tasks.
Invest in the Best Technology
Successful remote work requires that you have the right tools for the job. Make sure you have a computer and a high internet connection to support your work. If you work in a noisy environment consider using noise cancellation headphones. A portable laptop and wireless mouse could also be a great addition to your devices.
Lastly, take the time to research and discover additional technologies. The internet is filled with innovative technologies that support different kinds of remote work.
An Increase in Speed and Efficiency
Technology has improved how people communicate. It has become easier to create files and share information in real-time. Technology has made it easier to organize activities and has enabled the speedy completion of tasks.
In the workplace, technology helps employees complete time-consuming tasks in less time and with greater accuracy. Technology improves time management. Technology also allows the saving of files that can, later on, be retrieved, thus saving search time and increasing the quality of work product. With technological advancements, as well as the incorporation of artificial intelligence(AI), you can be sure of a higher level of accuracy in all data you extract.
AI is also one of the many technologies that ensure work continuity. AI works on a 24/7 schedule and promotes productivity. Unlike humans, most technologies do not take breaks, thus ensuring the continuous flow of activities.
Another application of technology is the use of automation tools. Chatbots are useful for reading questions and answering queries quickly. Chatbots ensure that even with employees being out of the workplace, your business operations continue. Automation allows you to offer solutions in the shortest time and in the most effective ways.
The Ability to Collaborate from Anywhere
Technology has offered opportunities for people to come together and share ideas. It has become a great brainstorming tool that allows people to find solutions for almost any problem. Using technology, you can collaborate from anywhere at any given time.
There are various collaboration tools on the market. Typical examples include Trello, Asana, and Slack. These tools work by offering a platform wherein employees can set projects, execute plans, and discuss progress.
Technology also improves collaboration through software packages. Packages such as the MS office and G-suite allow the sharing and signing of documents in real-time. They make sure that little time is spent transferring files from one team member to the next.
It’s a fact that companies using collaboration tools save a lot of time. There’s no longer the need for endless meetings that do not add value to your business goals. Technology is what businesses use to create meaningful and productive teams.
Better Networking Opportunities
Networking helps businesses grow. With technology, you can use social media platforms to connect with complementary businesses. Platforms such as Facebook, LinkedIn, and Instagram offer great networking opportunities.
They offer free connections that allow you to meet people with interest in your business. And because technology will enable you to operate 24/7, you’ll have more opportunities to connect with people in different timezones.
Technology also allows you to save information. The saved data can be used for reference at a later date. Technology helps businesses to check analytics, drive more sales, and boost productivity.
Allows You to Market and Grow Your Business
Lead generation and brand awareness rely solely on technology. Technology enables companies to attract more visitors and build reputable brands. Innovative technology helps businesses in product creation, marketing, and distribution.
By using technology such as emails, businesses can engage and convert prospects. Emails are excellent for expanding your social reach through constant communication. Through email marketing, you can create and nurture relationships.
Technology also offers customer feedback tools. It allows you to listen and know what people are saying about your brand. Through customer feedback tools, you can tell what products fit your target audience.
Customer feedback tools also play an essential role in segmenting your audience. Feedback helps you build relevant buyer personas. It helps you identify factors, such as elements in the work environment, that affect productivity. Technology is what a business needs to collect and analyze the results necessary for a brand’s growth.
Marketing, collaboration, and networking depend on technology to thrive. Technology creates an efficiency that enables teams to perform better. Technology allows start-ups and established markets to grow consistently. Technology enables the sharing of valuable information that boosts productivity and improves ROI.