Published on October 24th, 2021 | by Ali Dino


A Rising Trend in Business Relocation

This past year, we have been witnessing a mass migration within the United States from states that enforce rigorous policies to others that offer more freedom. Making the move is a big decision for families who must sell their homes, pack up their families and find new jobs out of state. But for business owners, especially those with established brick and mortar setups, there is a much longer to-do list to relocate their businesses out of state. And those with expensive IT equipment must do a lot of logistical planning to safely transport their equipment across state lines to protect both the equipment and the integrity of the data.

Moving desktop pcs and laptops is simple enough for most business owners to do on their own if they must. But most will rely on moving companies when there are many pieces of equipment involved. If you have servers on-site, you have expensive and delicate equipment that contains all your business data. Risking the loss of that equipment could cost you your business if you do not plan for the proper method of relocation by skilled technology movers.

Planning, Decommissioning, and Installation

A professional plan to move server equipment looks much different than the business owner may imagine; there are many steps involved from taking inventory of equipment, planning, and scheduling of network configuration and other requirements for a new location, decommissioning, and packing of equipment and wiring at the old location, transportation to the new location and setup.

  1. First, a representative from the moving company should evaluate the equipment you currently have and gain a better understanding of your goals at the new location. Is your business expanding? Is your equipment up to date? Do you need to replace any equipment? If you are going to upgrade, this is the time to do it. Many businesses relocate because their business is growing. With additional space, they need additional network wiring to accommodate more technology. The time to plan for this growth is prior to the move when you can make decisions about adding additional equipment or upgrading to equipment that can accommodate the capacity or adapt for future growth. If you rely on equipment that does not have the capacity to serve your entire team as it grows, you’ll end up with slower upload and download times, breakage, and downtime.
  2. Rather than worry about moving a server that requires updating, this is the time to back up the data so it can be installed in a new server at the new location. You should have a budget for your move so your rep can tell you what it costs to move your equipment and what you can afford to do at the new location.
  3. Your project manager will create a plan to move your equipment and synchronize the move with the installation of network wiring, adapters, and any other required preparatory work before moving the equipment on site. The schedule will work around what is most convenient for your staff and aim for the least amount of disruption possible to other businesses in your building.
  4. On the day of the move, your moving team will dismantle computers, servers, etc., and carefully pack and label them so they will know exactly where to place them at the new location. Data will be backed up before anything is dismantled so if something is damaged in transport, your valuable information will not be lost.
  5. At your new location, you may perform upgrades in the network configuration to enable future growth of your company. Once equipment is installed, it will be tested before the job is complete.

Since data is the most valuable asset many businesses owners, it needs to be treated as such to safeguard its preservation. A move is difficult enough for the business owner and staff without having to cope with data loss. 

Choosing a technology moving company with a good track record and many years of experience is important considering you are depending on them to handle very expensive equipment which may represent the bulk of the company’s operations. Even if insured, many companies would lose business and risk their reputation if data were lost or compromised. Make your choice carefully and plan ahead to include these moving costs in your budget. 

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