Published on January 14th, 2019 | by Sunit Nandi

Event Production Company to Add Vibe to Your Project

However hard they may try, it is not possible for event companies to be brilliant in all areas. That is why you should look for an event production company with specific expertise in what you need. You need to look for people who can both plan and manage your event while at the same time ensuring that your volunteers and staff are safe. You may get into a lot of trouble if you choose the wrong company.

It may be worth checking out if the companies you have hired have staffs who have studied in this area. There are courses in event management and such expertise helps a team to deliver quality work. The same way you would only hire an accountant who has studied accountancy or look for an SEO company with people who have studied digital marketing.

Look for Testimonials of an Event Production Company

Any company that is doing their job right and is interested in doing more should have testimonials from satisfied clients either on their website or in their marketing material. The event production company should be actively directing you towards these testimonials. If they are not, don’t be afraid of asking. You can ask permission to directly contact the clients they have worked with before.

If you place great value on testimonials and cultivating great relationships with your company of choice, you will surely get end up with a vibrant and successful project.

Proper Insurance

Although this is the most overlooked aspect, it is the most important one. For instance, when a company with ‘event management’ insurance cover hires inflatable attractions on which accidents happened. They were not specifically insured for the hire, supply, and supervision of these attractions. This can be a messy situation in court because insurance companies will not be willing to pay out damages.

In view of this point, choose an event production company that has worked closely with insurers and underwriters to ensure that they are covered for the specific role and work you hire them for.

Look for the Vibe

It is fine to trust your instincts even in the business world. It is important for the event manager to sit down with the client as early as possible when there is a potential new project to be completed. This allows both of them to get to know each other and see how they might work together. In view of this, a company might turn down projects if they feel they lack the vibe or it feels that they are not the right people for the job.

It is always good to look beyond the marketing speak and fancy advertisements. Look into their past projects and see how they have performed so far. Don’t be enticed because a website looks fancy. There needs to be plenty of substance to support their claims.

It is quite important to partner with the right production company. Not all companies are equal and if you settle for the wrong one you could be counting losses.

General Experience

There has been a certain trend in which anyone who has ever helped to organize a disco or school party calling themselves an ‘event manager’. Add to the fact that it is easy to come up with a fancy looking website; it is very easy to be conned.

A guy who does club decoration can make an attempt to copy a legitimate website and market himself as an event manager. Be suspicious of a company that does not have solid examples of what they have done before.

Communicate Well

An important part of the job of an event manager is to communicate with his clients. This fact has been stressed many times. Look for an event manager who is approachable, accessible and available. He needs to bring to the table a team that uses their advanced skills to work with a large number of people. Make the most out of your initial discussion with the representative of the company. This is your chance to get to know everything you want to about the company. The manager should always be there up to the completion of the project. This is because ideas might change and he needs to be open to meet your demands.

The company hired organizes the vent but the actual creation is one by the staff, agencies and external partners. So these people should also be on your list when it comes to finding more information. Check the quality of services provided by talking to vendors and suppliers.

Find the Budget Flexibility

Budget plays a vital role when choosing a production company and as such cannot be overlooked. Although the price should not be the main thing you will look at, sometimes it can be a deal breaker. You may decide to choose a cheap company if you are tight on budget. There are some cheap companies who can still offer valuable service. However, choosing a costly one might be a good option because the service is comprehensive and this will help you cut down on some other expenses.

Ensure Quality Equipment

Make sure the company has a stock of quality equipment such as a sound system or logistics. Know firsthand if they also provide the service otherwise you might end up doing that part of the job yourself. It is beneficial to choose a company who owns their own equipment. This will save the supplier the cost of hiring one because when he does so, the cost will be passed on to you and cause further financial restraints. When the company owns their equipment they know the gear in and out and can assure you of its reliability.

All these factors mentioned above are important considerations if you want to have a vibrant and memorable event. Do not just consider a single factor when choosing an event company. Each will have various things to offer but you will not necessarily need everything on their list.

Tags: company, event, production, project, vibe

About the Author

Sunit Nandi I'm the leader of Techno FAQ. Also an engineering college student with immense interest in science and technology. Other interests include literature, coin collecting, gardening and photography. Always wish to live life like there's no tomorrow.