Published on July 7th, 2017 | by Guest0
How Project Planning Can Decrease Stress for Staff
It is a general perception that success is powered by innovative ideas and precise planning by managers. The question is: who is responsible for implementing innovative ideas and bringing those plans to fruition? The answer is simple: the employees of the company.
Indeed, the success of a company depends on its staff. If the workforce is working at its full potential, then the company will reach its maximum potential and will experience significant growth.
However, that is only possible if the employees are satisfied. Employees who are stressed due to unnecessary pressure at work, never-ending deadlines and lack of communication will be unsatisfied, stressed, and less productive. While a certain amount of stress is necessary to get things done, too much of it can harm individual performance and the overall performance of the company. A company that is home to desolate and hassled employees will not be experiencing noteworthy progress and will instead be a victim of internal turmoil.
The solution to this pressing dilemma is good project planning cycle. The question that will now be encircling the minds of readers is how can project planning lead to happy employees and result in paramount growth of the business? Before we can address this query, we need to clarify the importance of good project planning.
Sound Project Planning is Vital for a Company
Project planning may seem like a hassle at first, but the rewards your company will start to reap from implementing a plan for each project will be worth the efforts.
- Project planning helps you get a clear view of where the company currently stands, the goal it wants to achieve and how to get to that point successfully.
- A well thought out project plan will give every worker a shared vision. The common understanding and mutual goals will bring the employees together and encourage them to put in their best efforts.
- Project planning clarifies everyone’s responsibilities and organises the work needed for success of the project.
- A project plan is a means of communication for employees and allows managers to understand the challenges faced by individuals.
- A well-planned project will bring to light the resources that will be required for completion of the project. Finalising the list of assets needed beforehand will significantly enhance the ROI, making the process leaner and streamlined.
Now that the importance of project planning has been cleared, lets move to the ways through which project planning assists in lowering stress levels of employees and leads to significant growth of the company.
- Project planning ensures efficient allocation of time
If a proper plan is laid out for a project that is due in the near future, it will save up time in numerous areas. A project plan includes the distribution of time for the small and major tasks. Putting out a timeline will help employees picture the project layout better and they will be able to adapt to the schedule better than going about completing the task in a haphazard manner.
Efficient allocation of time will leave the staff free to use the rest of the time to revitalise and reenergise for the upcoming tasks. Project planning will thus reduce stress levels of the employees by letting them relax and restock the energy that drains out when they are working.
- Project planning highlights and differentiates each member’s responsibilities
When a team consisting of several employees is working together on one project, mismanagement is a normal occurrence. The tasks that are due often get confused and sometimes even go incomplete as one member believes the other was responsible for it. Project planning is the solution to avoiding such mishaps. It helps clearly highlight every individual’s task along with all the details. This makes it easier for the team members to go about their work, as it decreases the chances of misunderstanding and mismanagement.
If people are clear about what they are required to do, then they will be able to go about their task with much more confidence as opposed to when there is no proper planning in existence for the project.
- Project planning leads to efficient communication between members
In a project plan, every step is defined in detail with every minute described thoroughly to minimise the risk of any confusion. A project plan also showcases every stage the project will go through, which means that all the information is out in the open. This ensures that the entire staff is on the same level and has the same knowledge regarding the venture, leaving no room for guesses or misconceptions.
Being in possession of the same information enhances communication among employees. Having full knowledge about the project will result in lowered stress levels as everyone will be aware of what their colleagues are up to. This will also allow employees to see the effect of a specific step taken by a colleague.
- Smarter project planning involves automation
More and more businesses are acquiring the assistance of automated project planning software as they realise the havoc underutilised or over-stressed resources can have on the overall revenue. An innovative, flexible and scalable piece of planning software that I’ve come across through research is Timewax which has the potential to turn businesses around by optimising the whole planning process. With automation taking care of the job, keeping the work environment efficient and full of positive vibes becomes easier.
In an effort to reduce the stress levels of staff, Timewax helps save up on precious time, improves project delivery and the utilisation of resources. It ensures that no staff members are assigned more work than their capacity and the deadlines are managed in the most failsafe manner.
With a proper system in place, an employee looking for assistance in project planning will be presented with a different set of expert skills to maximise the team’s potential. Smarter solutions include applications for all mobile software and desktops, so it can be used anywhere at any time, giving employees the flexibility to work as per their convenience.
A task team undergoing elevated levels of stress daily are soon going to crack under the stress and stop contributing almost anything to their company. It is the job of the top tier executives and managers to ensure that their staff stays on track and feels at ease.
To sum it all up, project planning is the ultimate solution for those wanting to revolutionise the internal environment of their companies. Incorporating it within the organisation will significantly reduce the stress levels of employees. An organisation’s workforce is its biggest driving force towards success. The business will prosper only if every employee is making use of their abilities and efforts.