Business

Published on December 11th, 2018 | by Guest

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How to Choose the Right Printer For Your Business?

All of us use printers to print different types of documents, like important papers, pictures, and emails, etc. Most people don’t have the appropriate knowledge about different types of printers available on the market. So, they often end up choosing a low-quality printer and experience the financial loss in the short or long term. So, what are the guidelines to choose good printers that can fit into a prescribed budget and meet your needs perfectly? Here are some guidelines you need to follow carefully and take is an appropriate decision easily.

  • Identify Your Printing Requirements

The requirement of printing varies from company to company. Some companies need a coloured printer to print business reports, charts and figures. Whereas others have black & white documents requirements to keep the business record. So, to find out the most suitable printer, determine your business needs first.

There are the two major printer categories floating in the market i.e. laser and inkjet printer, for fulfilling different users needs. Like, if you work more on images and need high-quality images then a laser is the best option as compared to an inkjet printer. But, from the usage point of view inkjet is much simpler to work than laser.

  • The Volume of Output Required

The print volume of a business is measured by the number of printing pages. With this parameter, you can easily find out the intensity of printing and type of printer required. On the other side, find out a number of rims used in a month is also a effective technique. Normally, every pack of rim contains 500 sheets. By calculating the above figures, you can easily find out the type of printer that suits your business.

 

  • Search Within Your Budget

Setting an appropriate budget is a primary element before buying. The budget also describes the type of printer you will purchase. Most of the printer companies offer printer ranges from $100 to $400 in the market. Out of them, some printers are multifunctional and deliver fast output. So, their cost will be surely high as compared to a least functional printer.

  • Estimate Various Costs

There are normally two types of cost involved for the printer. like:

Printing cost: printing cost involved the total cost of the printer for the lifetime. Usually, this is beyond the expense of the printer and involves money spend on the printer.

Cost Per Page: The cost per page is an estimated amount of the ink as well as toner. These expenses can be estimated by calculating the price of the ink cartridge and toner. To calculate this, multiply the number of page with cost per page. It is projected that the cartridge usually produces a high yield.

  • Acquisition Cost

The cost of ownership is an easy way to calculate the price of the printer for the whole life. This cost is calculated by adding the cost of ownership with all consumable cost (including monthly costs of paper, ink as well as energy). But don’t forget to add cost associated with cloud storage. So, before going for a shop always consider all the costs associated with the printer.

  • Connectivity With Other Devices

Today, there a high demand for cloud connectivity for any device. The printer is also not assumed to leg behind from this race. Reliability of the printer and the cloud connectivity are the two major aspects that every business search. For reliable and efficient printers, hp ink cartridges printers support offers a variety of printing services. In many offices, a printer can be needed by several workers. So, depending upon the need and internet connectivity the choice of the printer varies.

  • Security is The Priority

A device keeping a company data confidential is always bearing a prime importance in any organisation. Printer’s memory also saves the company’s large data. So, while making your next printer purchase, ensure it has these security features built-in:

  • Authentication options ensure that the printer will only release documents until users enter their PIN or swipe their badge at the machine.
  • Print encryption protects your data as it moves, ensuring it is safe from creation to the destination.
  • Password protected scanning allows you to password protect your PDFs so that only authorized people can access the data they contain.
  • Easy To Access

Your employees will always try to avoid using the printer if it will be hard to use. So, always opt the printer that bears multiple functions with simple keys usage. Many companies also offer browsings apps for user’s easy access. Apart from this, you can also find useful video tutorials, searchable help, right on the front panel, and get IT support when intervention is needed.

Final Words

Nowadays, Printer selection is wider than ever before companies offering it for every business of every industry and size. Which makes people confuse. But, now no need to worry, simply read the above mentioned key points before buying any brand’s printer like Hp ink cartridges, Epson ink cartridges or Canon ink cartridges.

Author Bio:

David Blakey is a blogger by profession with 5 years of experience. He is associated with a Hot Toner, selling hp officejet pro 8600 Printer online in Australia. He is an admirer of sharing his innovative ideas with others on the technology trends.

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