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Published on June 22nd, 2018 | by Sunit Nandi

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How Can Technology Help Improve Workplace Communication And Productivity?

Healthy communication and high productivity are two very significant factors for organizational success. Businesses need to facilitate environment and mechanisms where employees can effectively communicate and become more productive. Technology can play a vital role in achieving this.

Today, organizations have to look towards harnessing great potential of technology to create a workforce that is more efficient and more innovative. Particularly small and medium-sized enterprises are identifying technology solutions that unlock various attributes of productivity and communication, while staying under budget. Technology can, therefore, help in creating engaged and highly productive employees achieving goals that are aligned with strategic objectives. According to Adobe’s Future of Work Report, employees of companies with state-of-the-art technology are more likely to feel creative, motivated and valued.

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Thus, using correct technologies in your workplace can make every task simpler and faster to execute. It is important to understand how profoundly new digital solutions can enhance your company’s internal culture – especially in terms of communication, teamwork and engagement.

1. Bring teams together with communication software

With the development of new technology solutions, modern workplace also needs to keep evolving, and new ways to collaborate will inevitable emerge as a need. Since communication and productivity go hand in hand, powerful business communication tools will enable small, medium and large companies to achieve their goals. So how to determine the right tools to use for internal communication? You need to first determine internal communication problems that need to be addressed, and which tools can effectively do that.

Social intranet software would be an ideal start wherein everyone can access all the relevant information, communications, documents, and contracts in one place. You can use messengers integrated with emails so that employees can store and share files easily. Secondly, collaborative spaces with private, group messaging, and chat capabilities provide the perfect business communication tools to keep teams working together. Thirdly, chatbots that are built into collaboration software can automate certain tasks such as setting up meetings and tracking calendar events, etc.

2. Incorporate cloud connections in the workplace

Incorporating cloud connections can effectively can help you stay organized across workflows. Today, with employees working across so many devices from numerous locations, cloud-based collaboration is gaining momentum for a seamless work experience. The employees will collaborate in real-time to edit documents together, while can save all the edits and drafts on a virtual paper trail. Moreover, using cloud at the workplace will lower operating costs, improves business outcomes, enhance client interactions and help scale up the business. Having all your projects, assets and other processes in sync can significantly improve overall team performance. Cloud is increasingly becoming so important that today companies run 79% of their workloads in the cloud. Therefore, the adoption of hosted VoIP (Video over IP) has become a preferred alternative for businesses to collaborate. It also improves and expands interaction between employee and customers.

3. Use time tracking tools and monitor deadlines

In order to bring improvement in time consumption, it is important to be able to measure it. To increase the productivity at the workplace, your employees need to understand their work clock. Using time tracking tools will enable your employees to make most of their time without getting distracted. With the help of time tracking using Software as a Service (SaaS) application, you can bring more efficiency. It allows your staff to assign tasks, track project progress, set priority deadlines, manage calendars and share documents. With a spreadsheet like user interface on these tools, you can easily remind your employees of approaching deadlines. As a result, the employees will be able to stay on tasks and complete projects in due time.

4. IoT can change the workplace

Internet of Things (IoT) is a disruptive technology that can change the future of business. A wide range of industries are already using IoT today and experts predict that the number will only increase. IoT basically leverages network connections to facilitate communication between devices and systems. Just imagine when every tool and device is connected to one centralized system, it will become much easier to control them. According to a Harvard Business Review survey, 58% respondents say they have seen increased collaboration within the business. IoT-enabled devices, apps and cloud systems that are capable of sending and receiving data around your office space will provide an abundance of information. It will further disrupt the way your employee will interact with each other in the workplace.

5. Systemize Workflow management

A consistent workflow management needs effective process automation to deliver long term value. A workflow management system is your business’s way of managing its infrastructure of workflows. Companies adopting workflow automation are benefiting in terms of reduced costs, more resources, and more time to focus on other key issues. A great workflow management system can plot out complex workflows, run intricate automations and integrate with other tools. Workflows are used to co-ordinate tasks between people and synchronize data between systems, with the ultimate goal of improving efficiency, responsiveness and profitability. Therefore, bringing technology in the equation will help streamline and get maximum efficiency out of every task your company carries out.

Final thoughts

The growing use of technology in almost every aspect of business processes is going to change the way businesses are conducted. With new innovations taking place in technological landscape, companies can harness their potential and possibilities to bring transformation in their productivity and communication.

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About the Author

I'm the leader of Techno FAQ. Also an engineering college student with immense interest in science and technology. Other interests include literature, coin collecting, gardening and photography. Always wish to live life like there's no tomorrow.



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