Published on September 1st, 2016 | by Guest

Using Enterprise Rights Management to Protect Vital Files

According to the latest Internet Security threat report, the total number of data infringement incidents grew by over 65% from 2014, while the number of identities becoming vulnerable due to the infringements quadrupled to over 6 million. Not just information in files which is at risk to hackers but also accidental misplacement and loss or theft of mobile devices also accounted for over 55% of those infringement incidents.

As an organisation begins to strengthen its security strategy and begins to investigate the various threats facing its sensitive information, it is important to ensure that a major role late in strategy belongs to encryption. It is highly imperative that some agencies place security encryption on high priority in order to safeguard their confidential data. According to the mandate data by the National Institute Of Standards And Technology, every US government agency must engage end-to-end encryption for files that are in transit. The reason is simple. Once information is encrypted, it continues to stay safeguarded even in the event of a data infringement.

Some of the most powerful motivating factors for organisations to employ encryption technologies are data privacy concerns, brand reputation and regulatory compliance. Even if organisations have not implemented encryption in spite of regulatory compliance, most of them use best practices to safeguard confidential data and maintain information privacy. However, in spite of the efficiency offered by encryption, most organisations do not employ security benefits and data privacy to the maximum. Some others might use encryption to a very limited degree within their organisation, but not to the extent necessary to adequately protect their confidential information and communications. There are a number of reasons why encryption is not utilised or underutilised, but it is often seen that they are due to unwarranted erroneous perception of encryption.

Enterprise Rights Management (ERM), unlike most data solutions, secures information and not just the infrastructure. ERM prevents a number of data security hazards including hacking attempts from extraneous cyber-terrorists as well as infringements from employees within the organisation itself. Whether intentionally spiteful or inadvertent, safeguarding against data infringement is critical. Based on an audited analysis of 10,000 commercial activities, present and previous employees are the reasons for over 30% and 28% of information infringement episodes respectively.

ERM technology has been employed by most publishers to safe guard assets such as recordings, images, motion pictures, and e-books. Interestingly ERM is also highly sought after for its ability to protect and control access to classified information and keep a check on the sharing of content. Given the high level of security offered by ERM; organisations may no longer need to spend on overpriced infrastructure and large IT teams to have complete digital security.

With ERM documents are secured while in transit as well as at rest with the help of extensive encryption, thus offering enhanced control to companies by covering protection security to digital files once they have been distributed. By blending rigorous role definition, shared control of information, and the power to annul access to files, ERM secures information on documents and ensures that complete security of data takes place in the cloud and on user devices.

Author Bio:

Carol is a technical writer, taking particular interest in the fields of security and Document Rights Management. She regularly contributes articles to LockLizard, a DRM software company.

Tags: DRM, enterprise, ERM, files, management, protect, rights, vital