Published on October 31st, 2019 | by Sunit Nandi


The Best G Suite Backup Tool to Protect Critical Business Data

The way files are accessed by your business and end-users alike is no doubt different than years ago. Most likely if you are an IT admin you are already considering moving business data to cloud if you haven’t already completed your migration.

Google’s G Suite environment is a great platform providing a way for your end-users to access their files on the go, on any device, and from any network. If you are using G Suite’s Google Drive offering, you will certainly want to give attention to backing up your important data.

Let’s take a look at why you need to back up your data stored in Google Drive. Also, we will look at the best Google account backup tools, including third-party solutions and native tools built into the G Suite Google Drive platform.

How Can Your Data Be Lost in Google Drive?

Why do you have to worry about your data stored in Google drive anyway? Aren’t public cloud environments immune to data loss? No, many of the same threats that exist to your data on-premises exist in the public cloud. This includes the following:

  • Human error including:
    • Accidental data deletion
    • Accidental overwriting of data
  • Malicious threats including:
    • Ransomware
    • Hackers or other malicious users

Many if not the majority of disaster recovery scenarios involving data deletion are a result of users accidentally deleting files they did not intend to delete. Also, accidentally performing a “Save” operation instead of “Save As” can lead to data loss within a file.

A huge threat to your data, even in the cloud is ransomware. Ransomware can infect files that are synchronized from your on-premises environment up to the cloud. If ransomware infects a computer on-premises, Google’s Backup & Sync utility may inadvertently sync ransomware encrypted files up to the Google Drive cloud.

What about an attacker that infiltrates your environment and intentionally corrupts or deletes files that exist in your Google Drive connection? A malicious user on the outside and even on the inside could intentionally delete or corrupt data, including data stored in Google Drive.

Backups of Google Drive are essential. Let’s look at the best backup tool for Google Drive and see how it can protect your data.

SpinOne – The Best Backup Tool for Google Drive

There is one solution for backing up the Google Drives of your end users that stands out among the other solutions on the market. SpinOne (previously Spinbackup) provides arguably the most powerful combination of capabilities and features to protect your Google Drive data.

SpinOne provides a two-fold approach to protecting Google Drive data. This includes providing both backups of your data and a cybersecurity solution to protect your data from many of the threats that make backups necessary. SpinOne provides the following backup features for Google Drive backup.

  • Automatic backup is configurable from 1-3X daily including Gmail, TeamDrive, Calendar, Google Drive, Sites, Photos, and Google contacts backup.
  • Unlimited retention that is configurable
  • Secure, encrypted backups both in-flight and at-rest using AES 256-bit encryption
  • Choose exactly which data you want to protect down to files and folders
  • Perform granular restores
  • Migrate Google Drive user data from one G Suite user to another
  • Reporting and visibility to Google Drive data that is protected
  • Centralized dashboard for monitoring Google Drive backups
  • Choose which cloud you want to store your backups in

In addition to these powerful backup capabilities, SpinOne also is a robust G Suite security solution that helps to protect your Google Drive data from threats to your data. This includes:

  • Ransomware protection with automatic ransomware remediation
  • Insider Threat Detection to locate threats inside the organization
  • Risky Third-party Apps Protection
  • Sensitive Data Leak Protection – Credit cards, SSNs, etc
  • Alerting and Notifications
  • Centralized Domain Audit and Data Audit dashboards detailing security events
  • Failed Login detection
SpinOne backup and cybersecurity solution for G Suite

SpinOne backup and cybersecurity solution for G Suite

SpinOne’s combination of capabilities and features provides the best backup tool for your Google Drive data. What about other options?

Other Third-Party Native Google Drive Backup Tools

There are many other third-party backup tools for Google Drive, however, none are as fully featured as SpinOne. Solutions like Backupify and Spanning will allow backing up Google Drive data but have none of the cybersecurity features of SpinOne and have limited configurable backup options in comparison.

Google Drive has a couple of “light backup” features built-in that provide very limited Google Drive backup capabilities. These include being able to “undo” a delete of a file in Google Drive and also managing “versions” of files contained in your Google Drive. These are limited to a number of days after the data loss event happens which means you must catch the event shortly after it happens.

Undoing a delete of a file

Undoing a delete of a file

Restoring a “version” of a file in Google Drive

Restoring a “version” of a file in Google Drive

These built-in capabilities will allow quickly “un-deleting” a file that may have accidentally been deleted or recovering data that was accidentally overwritten with a “Save” instead of “Save As” operation. However, they don’t satisfy the enterprise backup and security features needed for your data.

Using SpinOne allows you to have the best backup tool for Google Drive and also have an effective cybersecurity solution protecting your data.

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I'm the leader of Techno FAQ. Also an engineering college student with immense interest in science and technology. Other interests include literature, coin collecting, gardening and photography. Always wish to live life like there's no tomorrow.

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