Published on August 8th, 2018 | by Sunit Nandi

Secure Business Data on Cloud Using These Practical Tips

Running a business demands that you perform regular and constant backup of essential data. Storing your files and other details on the cloud does not necessarily mean that it is in the safest hands. You must also do your part to establish an effective data protection regime so that your information never gets to the wrong hands. Some of the security measures to put in place include:

Invest in Cloud Services that Encrypt Client Details

Finding a backup service provider like ottomatik.io that encrypts data is one of the ways to enhance privacy when utilizing cloud storage. It is beneficial in that it adds an extra security layer. This is because decryption is required before a person can access the data in question.

Keep in mind that this will also protect the data against unscrupulous service providers. The company needs to ensure encryption during all the uploading as well as downloading phases. Note that this may take a little more time when uploading files, but the compromise is well worth it.

Use Passwords that are not easy to Guess

Using passwords like your birthday or the day your business was launched is a sure way of compromising your data backup solution. You need to come up with a complex password that is not too easy to crack. This is not all because you also need to change the passwords often so that the wrong people do not manage to use your old one.

Only trusted people should have access to the passwords. Do not be tempted to use one password for all your online accounts. Additionally, you can also go for a two-step -verification for logging into your cloud. This is where a code is sent to your mobile phone to give you permission to access the data giving you the much-needed extra security.

Test Before Purchase

The same way you take out a car for a test drive should be the way you test a backup service provider before getting into contract. You must understand how their overall system works so that you do not entrust all your data to someone who is more knowledgeable. Use meaningless documents for the test process to make sure they are safe and secure. If you have some in-house IT savvy professionals, ask them to access the data, If they can access some of the files with ease, it means you need to continue shopping for the ideal service provider.

It is also wise to create a scenario where you need to recover data lost to find out if it will be a seamless procedure or it is something that will end up giving you more headache. Worth noting is that most backup services based on cloud offer a false sense of safety; thus, you need to test the services until you are comfortable enough to know they are what you seek.

Be Careful with Online Behavior

Security of the cloud data at times depends on the activities you do online. This is especially true for people who use public connections or computers. When using a private computer do not store any passwords and only leave after logging out of your account. Strangers can easily access the data if you do not follow these instructions. It is also better to avoid logging into your cloud account using unsecured and open Wi-Fi spots found in public spaces. These connections are usually unencrypted which means that hackers can get to your details when connected.

Use Powerful Anti-Spy and Anti-Virus Programs

Sadly, the weakest link may exist in your computer system. This way, even when using the most secure cloud backup service provider, you are still exposed to the “bad” people. Protect your system properly against viruses and bugs that create the ideal penetration points for hackers. Use trusted anti-virus and anti-spyware programs to be on the safe side. It is recommended that you go for the premium versions because the free models do not typically offer comprehensive protection.

Data backup is not something to take casually. You cannot just treat it as a mere checkbox item on your IT audits or a distant second thought. It must rank highly in things to consider when running your business. This way, should calamity ever strike, you can be sure that you can recover all your information without any glitch.

Tags: business, cloud, data, practical, secure, tips

About the Author

Sunit Nandi I'm the leader of Techno FAQ. Also an engineering college student with immense interest in science and technology. Other interests include literature, coin collecting, gardening and photography. Always wish to live life like there's no tomorrow.