Business

Published on July 2nd, 2021 | by Sunit Nandi

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7 Ways an All-in-One Printer Can Save Your Small Business

Small businesses face many challenges to grow and remain competitive in their industries. Many struggle to find a balance between handling regular tasks and working on the business’s core competencies. For this reason, 20% of small businesses fail within the first year, and 50% fail after five years. From client dependence to administrative responsibilities, entrepreneurs often find themselves stretched too thin.

Despite the failure statistics, many small businesses experience tremendous success. While challenging, running a small business can be extremely rewarding. In addition to strong business plans and effective marketing strategies, smart investments can contribute to improved efficiency.

Functional and space-efficient equipment helps take on tasks and optimize space. If your small business deals with printing, scanning and documents regularly, investing in an all-in-one printer helps streamline your office and increase employee productivity. These products are now packed full of great technology and, as long as you keep them topped up with quality ink such as Brother printer ink, administrative duties will be made much easier.


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What Is an All-in-One Printer?

All-in-one printers, often referred to as multifunction printers (MFPs), provide all the features of a regular printer plus a lot more. For small businesses, an all-in-one printer acts as a document management system. These devices are available at a range of prices, which generally impact the page-per-minute speed, range of capabilities and print quality.

Some of the most common features of an all-in-one printer include:

  • Printing
  • Duplex printing
  • Photocopying
  • Faxing
  • Document scanning
  • Hole punching
  • Stapling

Many modern printers are smart technology enabled, allowing for remote access and document organization. They are available in inkjet and laser formats, giving users a choice, depending on their preferences.

An all-in-one printer can be a huge advantage for small businesses, particularly if they scan, print and copy documents frequently. Here’s a look at seven ways an all-in-one printer can save your small business.

Creates One Core Administrative Area

A multifunctional printer allows small businesses to create one core administrative area. Rather than using separate machines for different tasks, most printing, scanning and copying work can occur in a productivity zone within the office. This creates a more organized office space.

Improved workplace conditions combined with quality office equipment can improve office productivity. Having an all-in-one printer speeds up many basic office tasks.


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Space-Efficiency

Office space is often a problem for small businesses. Whether you’re operating out of a home office or a dedicated workspace, clutter is almost always counterproductive. Finding space for multiple devices like printers, scanners, fax machines and photocopiers is challenging. Many small businesses have to continuously plug and unplug devices when they need to be used.

All-in-one printers help you to use space more efficiently. They take up less counter-space and make cable management far easier. Many all-in-one-printers are stand-alone appliances, meaning they don’t need shelving, counters or tables for storage.

For many businesses, space translates to money. Whether the added space could be used for storage, equipment or more employees, small businesses can benefit a lot from the space efficiency created by an all-in-one printer.

Reduces Maintenance Requirements

One of the best practical benefits of a multifunctional printer is that it reduces maintenance requirements. Commercial appliances such as printers, copiers and scanners often require regular servicing. Although a technician can look after each device on a single day, there’s no guarantee that individual machines won’t need maintenance work at different times.

With a single machine, maintenance and repairs are reduced significantly. From installing new Canon ink cartridges to replacing various internal components, maintenance can be done in one place.

Furthermore, one machine reduces the cost of supplies and maintenance. It also means you benefit from having one warranty for the various printer parts rather than relying on a combination.

Cost Savings

For small businesses, cost savings should be taken advantage of at every opportunity. All-in-one printers can reduce costs for businesses in several ways. The total cost of a multifunctional printer is often less than purchasing multiple devices, particularly if it comes with a range of features.

Many all-in-one printers run efficiently. Small businesses that run multiple devices concurrently can save significantly on their utility bills. If low running costs are a priority, ensure you opt for an energy-efficient appliance with an Energy Star rating.

Finally, for repairs, replacements and maintenance, tackling one machine rather than multiple ones helps keep costs down. Before purchasing an all-in-one printer, research the maintenance requirements as well as the typical costs of replacement parts. Investing more upfront could save you down the line.

When it comes to improving your bottom line, long-term strategic purchases are often the best way to go.


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Strengthens Security of the Business

Some of the more modern all-in-one printers have special built-in security features that protect the devices from potential hackers or unauthorized users. As technology becomes more advanced and smart-enabled, there needs to be an increased emphasis on cybersecurity. Although you might assume that hackers attempt to infiltrate large businesses, they often target smaller organizations, as they usually have more vulnerable security features in place.

If you’re using your printer to scan or send important documents, choose one that comes with security features, such as user authentication, data encryption and network monitoring.

Convenience

With multiple functions in one place, employees of a small business can go about their tasks conveniently. Scanning, copying, faxing, storage and printing can all be performed at the touch of a button. The multifunctionality ensures that even if you use certain functions occasionally, it can be done conveniently and at a low cost.

Wireless Technology

In a business environment that is getting even more technology-based, virtually all new appliances are built to support wireless networks and mobile devices. Wireless and mobile access means that you may access your printer remotely, scanning, sharing or storing files no matter your location.

Enable Your Business for the Future

Businesses need to be growth-oriented. Investing in the future can contribute to the long-term success of your organization. An all-in-one printer is a way of modernizing your business efficiently, particularly if you purchase one with smart technology.

Enable your business for the future and invest in an all-in-one printer today.

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About the Author

I'm the leader of Techno FAQ. Also an engineering college student with immense interest in science and technology. Other interests include literature, coin collecting, gardening and photography. Always wish to live life like there's no tomorrow.



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